Terms and Conditions

Mekong Tourism Forum Terms and Conditions of Registration

By registering and participating in the 2017 Mekong Tourism Forum and related events, I agree to the following:

General terms

There is no registration fee for this Mekong Tourism Forum event. Registration covers all MTF activities and documentation, and all meals of the Summit’s official program.

The final date for the acceptance of your registration for this event will be published on the MTCO website (www.mekongtourism.org). Registrations will be facilitated online at www.mekongtourismforum.org. Registrations received after this date will not be accepted. The Mekong Tourism Coordinating Office (MTCO) reserves the right to cancel any registrations, or suspend the registration period without any prior notice. MTCO may make changes to the conference program at anytime.

There is limited capacity for this event – registrations received after this capacity limit has been reached may be refused without prior notice. Any registration may be revoked by MTCO for due cause, and its decision will be final in this matter.

Registration process

Upon submission of your registration, you will be sent a message confirming receipt of your registration for this event to the address indicated on your registration. Your registration will only be complete on your receiving this confirmation.

Admission to Mekong Tourism Forum events requires that all registered delegates produce proof of identity at on-site registration, and consent to security search processes if applicable, and wear a name badge to gain admission to the business and social sessions within the event.

Travel and accommodation

Delegates to this event are responsible for arranging and paying for their own travel and accommodation. From time to time, without liability, MTCO may communicate the offer of discounted pricing for travel and accommodation from third party providers, for which delegates may be eligible. MTCO accepts no related liabilities for the use of these third part providers.

For this event, the country host may institute complimentary, ex gratia airport transfers for registered delegates staying at an officially designated event hotel. It will communicate arrangements for this by email to registered delegates, or through the MTCO and MTF websites. Use of complimentary transfer transportation is at the delegate’s own risk and MTCO and the country host accept no related liabilities.

Changes to, or cancellation of event

MTCO will communicate any changes in the published program via amendments to its website. Registered delegates will be informed by email in case of event cancellation. MTCO and the country host accept no liability for expenses incurred by delegates in the case of event changes or cancellation.

Travel documentation, health, customs and currency regulations

It is the delegate’s responsibility to acquaint themselves and comply with the prevailing regulations at the time of the Mekong Tourism Forum event imposed by the event host nation and any transit destinations in respect of any limitations to travel, as exampled by travel documentation, health, customs and currency regulations.

Where stated, MTCO may provide delegates with limited assistance by way of links to visa facilitation services and may also provide corroborative documentation. Such assistance is provided ex gratia, and MTCO accepts no liability for the services provided.

Privacy

By registering for this event you are providing your consent (and that of your Assistant, if an address has been provided) that we may email you with information relevant to your participation. We may invite you to other MTCO and GMS tourism collaboration activities that may be of interest to you – but in such cases, you will always have the possibility to decline.

In addition, you acknowledge and accept that your name, job title and organisation will be visible in official listings of delegates. You might appear in photographs and video footage taken by MTCO, host country, and attending media during the event. Some of this content might be published and used in communications and reports in relation to MTCO activities. If you participate verbally in any spoken interviews or debates, you agree to share any intellectual property contained therein under a Creative Commons license by attribution.

Accident Waiver

I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN ANY/ALL ACTIVITIES ASSOCIATED WITH MEKONG TOURISM FORUM 2017 (MTF 2017), including by way of example and not limitation, any risks that may arise from attending the Break-Through Sessions on June 7th and June 8th.

I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from activities associated with MTF 2017, THE FOLLOWING ENTITIES OR PERSONS:

– Mekong Tourism Coordinating Office (MTCO) and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;

– Ministry of Information, Culture, & Tourism, Lao PDR and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;

– Department of Information, Culture, and Tourism of the Provincial Government of Luang Prabang and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;

– The host venues of activities associated with MTF 2017 and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers.

I acknowledge that the above entities and their directors, officers, volunteers, representatives, and agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.

Release

I understand while participating in this activities associated with MTF 2017, I may be photographed. I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by the activity holders, producers, sponsors, organizers, and assigns.